Reply to missed callers
When a call reaches your CallRevive number and goes unanswered, the caller gets a text within seconds — written in your words — and the conversation continues by text, with your team or with the AI.
Stop losing jobs when no one answers
You miss the call. We keep the lead.
CallRevive answers overflow and after-hours calls, texts missed callers, follows up on open estimates and asks completed customers for reviews — built around your shop's rules, your prices and your way of talking to customers, and run by a person you can actually reach.
Your team still answers first. CallRevive steps in only when you want it to, follows the rules you approve, and sends uncertain or urgent calls to a person.
AFTER HOURS
After-hours service callAnswered
New job request
No dispatcher available
CallRevive answersChecks the ZIP code, collects the problem and either books the job or alerts your on-call person.
Service areaConfirmed
Next stepAppointment booked
01
During the rush: your staff answers first; CallRevive catches the calls they cannot reach.
02
After hours: callers get help now instead of hearing voicemail and trying the next contractor.
03
After the call: your team receives the caller's details, outcome and next step in one place.
Built around your shop. Run by a person.
Off-the-shelf answering software is generic because it has to serve everyone. CallRevive is set up one business at a time: your rules, your prices, your voice — and a real person who knows your account and answers when you call.
Your rules, set up your way
Every client gets their own assistant, configured from your answers — not a shared template.
- Your greeting, your business name, and a voice and tone that sound like your shop
- Your services and your service area — it checks the ZIP code before it books anything
- Only the prices you approve: quote your exact prices, quote ranges, or never quote a price at all — your choice
- Only the job types you want booked, into the calendar and time windows you set
- Emergencies transferred live to the cell number you choose, on the warning signs you define
- Different behavior during business hours and after hours, set up the way your shop actually runs
- English and Spanish callers handled; other languages only after we test them with you
A person who knows your account
The software does the answering. People do the service — that's the part we don't automate.
- You deal with a named person at CallRevive, not a ticket queue
- We read your call transcripts daily for the first two weeks and fix anything that sounds off
- Want a rule changed — a price, a service area, an on-call number? Tell us and we change it; you never log in and wrestle with settings
- Every call is recorded, transcribed and summarized, and the summary is sent to you
- A monthly report in plain English: calls handled, jobs booked, and what that was worth under the formula we agreed on
- If the AI isn't sure, it doesn't guess — it takes a message or transfers the call to your person
What we install for you.
Four connected tools handle the leads your team is most likely to lose. We set them up around your rules, test them with scripted calls, and keep them working after launch.
Handle overflow and after-hours calls
The AI receptionist answers with your greeting, gathers the job details, checks your real calendar availability and books the job on the call. Emergencies go straight to your on-call person.
Follow up on open estimates
Customers with an outstanding quote receive a scheduled text and email follow-up. The moment a customer replies, books or pays, the follow-ups stop automatically.
Request customer reviews
After a completed job, every customer gets the same request to leave a Google or Facebook review. If a customer signals they're unhappy, you get an alert right away so you can make it right. We never filter who gets asked — that breaks Google's and the FTC's rules, and we won't put your reviews at risk.
What a caller experiences.
The caller gets a fast answer. Your team keeps control over what the system can say, which jobs it can book and when a person must take over.
- 01
Your phone rings
Your staff answers as usual. If no one picks up, or if the office is closed, CallRevive follows the backup plan you chose.
- 02
CallRevive answers or texts
It asks what the customer needs, where the job is and how urgent it is. It only uses information your business provided.
- 03
The right next step happens
Depending on your rules, it books an available time, takes a message or contacts your on-call person.
- 04
Your team sees the result
You receive the customer's contact information, reason for calling and the action already taken, so there is no need to start over.
What it connects to — exactly.
We'd rather tell you plainly than promise “integrates with everything.” Here's what connects directly today, what connects through standard connector tools, and what is a separate custom job.
Jobber
Connects directly to our system. A completed job in Jobber can trigger your review requests and follow-ups automatically.
Google & Outlook calendars
Your calendar syncs both ways, so the AI books only real openings and never double-books a slot that's already taken.
QuickBooks Online
Contacts and invoices sync with QuickBooks Online. (QuickBooks Desktop isn't supported by the direct connection.)
Housecall Pro
No direct connection exists, so we link it through standard connector tools (Zapier/Make). That covers the jobs that matter: job scheduled or finished triggers follow-ups and review requests.
ServiceTitan
There is no plug-in connection to ServiceTitan. Linking it means a custom build on their API, with approval on your ServiceTitan account. We scope it and quote it separately — we won't sell it to you as a checkbox.
Everything in one place
You get your own login, under our branding, where you see every call, text, booking and review for your business — and only your business. Recordings, transcripts and summaries live there too.
Something else?
If your software has an API, we can usually connect it — but that's a custom build, scoped and priced as its own job before we start. If a reliable connection isn't possible, we say so and use a clean fallback: the full call details land with your team for manual booking.
Simple pricing. Clear ownership.
The setup fee covers building and testing the system around your business. The monthly service covers monitoring calls, updating answers and rules, fixing workflows, and reporting the results.
Best fit
Residential HVAC, plumbing or electrical companies that already receive a steady flow of calls and know some are being missed or answered late.
What “attribution” means
Attribution is simply the rule for deciding whether CallRevive helped create a booked job. Before launch, we agree on the rule in writing. A typical example: a job counts when CallRevive answers or texts a missed caller, captures the lead, and your team marks that same phone number as booked. “Recovered revenue” in your report is those booked jobs multiplied by your average job value — an estimate by a formula you approve, not a number we make up.
How it's delivered — and what isn't included
CallRevive is a service we run for you on proven platforms: GoHighLevel runs your portal, calendar, texting and follow-ups, and Vapi runs the AI voice. You contract with us; we configure everything to your rules, test it, monitor it and support it. Custom connections to software outside the list above are separate scoped jobs, quoted before any work starts — never surprise add-ons, and never promised until we've confirmed they're possible.
If you ever leave
Your business data is yours. If you cancel, we export your contacts for you and work with your new provider to move your phone number out — before anything is switched off, because a number can only be moved while the account is still active. That promise goes in the written agreement.
REVENUE RECOVERY SYSTEM
$1,500 setup
+ $600 / month
- Missed-call text-back, in your words
- Overflow and after-hours AI receptionist, configured to your rules
- Booking straight into your calendar on the call
- Open-estimate follow-up that stops the moment a customer replies, books or pays
- Review requests to every customer after every job, plus instant alerts when a customer is unhappy
- AI chat on your website and by text
- Call recordings, transcripts and summaries sent to you
- Phone, booking and handoff setup, tested before launch
- Daily transcript review for the first two weeks, then ongoing monitoring
- Monthly plain-English results report
30-day pilot: before launch, we write down exactly what counts as a CallRevive-booked job and the result the pilot must produce. If the agreed test is not met, the first $600 monthly payment is refunded. The $1,500 setup fee is not refundable because it covers the build and testing work.
Estimate what missed calls may be worth.
Enter numbers from your own business. This is a calculator, not a promise: it shows the result of your assumptions and nothing more.
2.0potential booked jobs / week in your scenario
$6,495potential booked-job value / month in your scenario
Math used: 4.33 weeks per month × the three numbers above. This is not a revenue forecast or guarantee. It does not include profit margins, cancellations, scheduling capacity or whether CallRevive would receive credit for the booking.
Exactly how setup works.
We do the technical work. You provide the business rules and approve the final call flow before a customer ever reaches it.
Review your current setup
We look at your phone line, business hours, booking process, call volume and the software your team already uses. On day one we also start your business texting registration (A2P) — the carrier approval every US business needs before it can text customers. It typically takes 3–7 business days, sometimes up to about two weeks, and no compliant texting can start until it's approved, so it goes first.
Collect your business rules
You give us your services, service area, hours, the prices the AI may quote (or none), common questions, scheduling rules and on-call contacts. This is the customization step — everything the system says comes from your answers.
Build the call flow
We connect the phone, calendar and handoff tools confirmed during the review. For your number you have real choices: keep your number and forward unanswered and after-hours calls to us — that can go live the same day; move your number over to our system — porting typically takes 2–4 weeks, with no downtime while it processes; or start on a new dedicated number. If a direct connection to your software isn't reliable, we use a clear message-and-alert fallback instead of a shaky integration.
You approve the answers
We show you what the AI can say, what it cannot say, which appointments it may book and when it must involve a person. Nothing goes live until you've heard it and signed off.
Test before launch
We run scripted test calls: a price question, an emergency, an out-of-area caller, an angry customer, a caller who asks for a human. Anything that fails gets fixed before the system speaks with a real customer.
Launch, watch and improve
We turn on the agreed call path. For the first two weeks we read every call transcript daily and tune the rules. After that, ongoing monitoring and your monthly report show which calls became booked jobs under the written tracking rule.
What we need from you
Your phone and booking tools, business hours, service area, service list, common customer questions, appointment rules and the person to contact when a call needs human judgment.
Plain answers before you buy.
Does CallRevive replace my office staff?
No. Your staff keeps answering calls and handling anything that needs judgment. CallRevive covers the calls they miss, after-hours demand and repetitive follow-up.
What happens if the AI does not know the answer?
It does not guess. It takes a message or contacts the person you selected during setup. You approve the answers and handoff rules before launch.
Do I need to change my phone number?
No. The standard start is keeping your number and forwarding the calls you miss — and all after-hours calls — to CallRevive; that can go live the same day. If you'd rather move the number onto our system permanently, porting typically takes 2–4 weeks with no downtime. A new dedicated number is also an option. We walk through the trade-offs before you choose.
Will it work with my calendar, dispatch system or CRM?
Jobber, Google Calendar, Outlook and QuickBooks Online connect directly. Housecall Pro connects through standard connector tools, which covers follow-ups and review requests. ServiceTitan has no plug-in connection — linking it is a custom build on their API, scoped and quoted separately. Anything else with an API is likewise a quoted custom job. If a connection isn't reliable, we say so and send your team the complete call details for manual booking instead of promising an integration that may fail.
Will the AI always follow my rules exactly?
Honestly: your rules live in the assistant's configuration and knowledge, and a well-built assistant follows them very reliably — that's why we test with scripted calls before launch and read transcripts daily for the first two weeks. But it isn't a hard-coded machine, and we won't promise it can never go off-script. What we promise is configuration to your rules, testing, monitoring, and fast fixes — plus a hard fallback: when it's unsure, it takes a message or transfers the call to your person.
Can you ask only happy customers for reviews?
No — and you shouldn't let anyone do that for you. Filtering review requests by sentiment violates Google's policies and the FTC's Consumer Review Rule, and it can get your Google profile suspended and reviews stripped. What we do instead is legal and works: every customer gets asked the same way, and the moment a customer signals they're unhappy, you get an instant alert so you can fix it while it still matters.
What happens if the system goes down?
Calls are routed so your office rings first. If the AI layer ever can't answer, the caller lands in voicemail and the missed-call text-back still fires, so the lead gets contacted — the worst case is a text and a voicemail, not silence. We also run test calls as part of ongoing monitoring.
What happens to my number and my customer list if I cancel?
They're yours. We export your contacts and cooperate to port your number to your new provider before anything is switched off — a number can only be moved while the account is active, so the order matters, and the agreement spells it out.
How do you decide which jobs CallRevive gets credit for?
We agree on the rule before launch. A typical counted job starts with a call or text handled by CallRevive, keeps the same customer phone number through follow-up, and is marked booked by your team. You can review the underlying call and booking record.
Is revenue guaranteed?
No. We cannot control your call volume, close rate, available appointments or customer demand. The pilot covers only the written booked-job test and the first $600 monthly payment—not revenue or profit.
Interested? Start here.
Fill in the short form to build your inquiry: you'll see your summary and the exact next steps right here, save a copy of your answers, and send them to us with one click from your own email. Every inquiry is read by a person — no automated sales sequence, no obligation.
Prefer to look things over first? The contractor kit covers the full service list, the setup steps and timelines, the pricing and pilot terms, and the questions to ask any company offering this — including us.
Get the contractor kit
One email gets you the kit: what CallRevive includes, what it doesn't, and what setup actually looks like week by week.
Request the kit by emailTell us you're interested
Five fields. Your answers shape the first conversation — which connections we check, what your setup timeline looks like, and how we'd count success.