Reply to missed callers
When a call reaches your CallRevive number and goes unanswered, the caller gets a text within seconds — written in your words — and the conversation continues by text, with your team or with the AI.
Stop losing jobs when no one answers
You miss the call. We keep the lead.
CallRevive answers overflow and after-hours calls, texts missed callers, follows up on open estimates and asks completed customers for reviews — built around your shop's rules, your prices and your way of talking to customers, and run by a person you can actually reach.
Your team still answers first. CallRevive steps in only when you want it to, follows the rules you approve, and sends uncertain or urgent calls to a person.
AFTER HOURS
Missed call · 9:42 PMTexted in seconds
Your shopSorry we missed your call. What do you need help with?
Our AC stopped working and it's 84 in the house
Your shopI can get a tech out tomorrow between 8 and 10 AM. Does that work?
Yes please
OwnerNotified instantly
CustomerNever heard voicemail
01
During the rush: your staff answers first; CallRevive catches the calls they cannot reach.
02
After hours: callers get help now instead of hearing voicemail and trying the next contractor.
03
After the call: your team receives the caller's details, outcome and next step in one place.
Built around your shop. Run by a person.
Off-the-shelf answering software is generic because it has to serve everyone. CallRevive is set up one business at a time: your rules, your prices, your voice — and a real person who knows your account and answers when you call.
Your rules, set up your way
Every client gets their own assistant, configured from your answers — not a shared template.
- Your greeting, your business name, and a voice and tone that sound like your shop
- Your services and your service area — it checks the ZIP code before it books anything
- Only the prices you approve: quote your exact prices, quote ranges, or never quote a price at all — your choice
- Only the job types you want booked, into the calendar and time windows you set
- Emergencies transferred live to the cell number you choose, on the warning signs you define
- Different behavior during business hours and after hours, set up the way your shop actually runs
- English- and Spanish-speaking callers handled
A person who knows your account
The software does the answering. People do the service — that's the part we don't automate.
- You deal with a named person at CallRevive, not a ticket queue
- We read your call transcripts daily for the first two weeks and fix anything that sounds off
- Want a rule changed — a price, a service area, an on-call number? Tell us and we change it; you never log in and wrestle with settings
- Every call is recorded, transcribed and summarized, and the summary is sent to you
- A monthly report that helps you understand your business performance: calls handled, jobs booked through the system, estimates followed up, and reviews requested
- If the AI isn't sure, it doesn't guess — it takes a message or transfers the call to your person
What we install for you.
Four connected tools handle the leads your team is most likely to lose. We set them up around your rules, test them with scripted calls, and keep them working after launch.
Handle overflow and after-hours calls
The AI receptionist answers with your greeting, gathers the job details, checks your real calendar availability and books the job on the call. Emergencies go straight to your on-call person.
Follow up on open estimates
Customers with an outstanding quote receive a scheduled series of text and email follow-ups over the following days, written in your voice.
Request customer reviews
After a completed job, every customer gets the same request to leave a Google or Facebook review. If a customer signals they're unhappy, you get an alert right away so you can make it right.
What a caller experiences.
The caller gets a fast answer. Your team keeps control over what the system can say, which jobs it can book and when a person must take over.
- 01
Your phone rings
Your staff answers as usual. If no one picks up, or if the office is closed, CallRevive follows the backup plan you chose.
- 02
CallRevive answers or texts
It asks what the customer needs, where the job is and how urgent it is. It only uses information your business provided.
- 03
The right next step happens
Depending on your rules, it books an available time, takes a message or contacts your on-call person.
- 04
Your team sees the result
You receive the customer's contact information, reason for calling and the action already taken, so there is no need to start over.
What it connects to.
CallRevive connects directly to the systems below. If your shop runs on one of them, bookings, follow-ups and review requests flow into the tools your team already uses every day.
Jobber
Connects directly to our system. A completed job in Jobber can trigger your review requests and follow-ups automatically.
Google & Outlook calendars
Your calendar syncs both ways, so the AI books only real openings and never double-books a slot that's already taken.
QuickBooks Online
Contacts and invoices sync with QuickBooks Online.
Everything in one place
You get your own login, under our branding, where you see every call, text, booking and review for your business — and only your business. Recordings, transcripts and summaries live there too.
Simple pricing. Clear ownership.
The setup fee covers building and testing the system around your business. The monthly service covers monitoring calls, updating answers and rules, fixing workflows, and reporting the results.
Best fit
Residential HVAC, plumbing or electrical companies that already receive a steady flow of calls and know some are being missed or answered late.
How it's delivered
CallRevive is a service we run for you on proven platforms: GoHighLevel runs your portal, calendar, texting and follow-ups, and Vapi runs the AI voice. You contract with us; we configure everything to your rules, test it, monitor it and support it.
If you ever leave
Your business data is yours. If you cancel, we export your contacts for you and work with your new provider to move your phone number out — before anything is switched off, because a number can only be moved while the account is still active. That promise goes in the written agreement.
REVENUE RECOVERY SYSTEM
$1,500 setup
+ $600 / month
- Missed-call text-back, in your words
- Overflow and after-hours AI receptionist, configured to your rules
- Booking straight into your calendar on the call
- Open-estimate follow-up on a set schedule
- Review requests to every customer after every job, plus instant alerts when a customer is unhappy
- AI chat on your website and by text
- Call recordings, transcripts and summaries sent to you
- Phone, booking and handoff setup, tested before launch
- Daily transcript review for the first two weeks, then ongoing monitoring
- Monthly performance report
First month free: your first month of service is free when you start on a three-month term. The $1,500 setup fee covers the build and testing work.
Estimate what missed calls may be worth.
Enter numbers from your own business. This is a calculator, not a promise: it shows the result of your assumptions and nothing more.
2.0potential booked jobs / week in your scenario
$6,495potential booked-job value / month in your scenario
Math used: 4.33 weeks per month × the three numbers above. This is not a revenue forecast or guarantee. It does not include profit margins, cancellations or scheduling capacity.
Exactly how setup works.
We do the technical work. You provide the business rules and approve the final call flow before a customer ever reaches it.
Review your current setup
We look at your phone line, business hours, booking process, call volume and the software your team already uses.
Collect your business rules
You give us your services, service area, hours, the prices the AI may quote (or none), common questions, scheduling rules and on-call contacts. This is the customization step — everything the system says comes from your answers.
Build the call flow
We connect the phone, calendar and handoff tools confirmed during the review, and set up your number the way that fits your shop.
You approve the answers
We show you what the AI can say, what it cannot say, which appointments it may book and when it must involve a person. Nothing goes live until you've heard it and signed off.
Test before launch
We run scripted test calls: a price question, an emergency, an out-of-area caller, an angry customer, a caller who asks for a human — and adjust the system until every call is handled the way you approved.
Launch, watch and improve
We turn on the agreed call path. For the first two weeks we read every call transcript daily and tune the rules. After that, ongoing monitoring and your monthly performance report keep you close to how your phones are doing.
Plain answers before you buy.
Does CallRevive replace my office staff?
No. Your staff keeps answering calls and handling anything that needs judgment. CallRevive covers the calls they miss, after-hours demand and repetitive follow-up.
What happens if the AI does not know the answer?
It does not guess. It takes a message or contacts the person you selected during setup. You approve the answers and handoff rules before launch.
Do I need to change my phone number?
No. Most shops keep their number and forward the calls they miss — and after-hours calls — to CallRevive. We set it up with you during the review step.
Will it work with my calendar, dispatch system or CRM?
Jobber, Google Calendar, Outlook and QuickBooks Online connect directly to CallRevive, so bookings and follow-ups land in the tools your team already uses.
Will the AI always follow my rules exactly?
Honestly: your rules live in the assistant's configuration and knowledge, and a well-built assistant follows them very reliably — that's why we test with scripted calls before launch and read transcripts daily for the first two weeks. But it isn't a hard-coded machine, and we won't promise it can never go off-script. What we promise is configuration to your rules, testing, monitoring, and fast fixes — plus a hard fallback: when it's unsure, it takes a message or transfers the call to your person.
What happens if the system goes down?
Calls are routed so your office rings first. If the AI layer ever can't answer, the caller lands in voicemail and the missed-call text-back still fires, so the lead gets contacted — the worst case is a text and a voicemail, not silence. We also run test calls as part of ongoing monitoring.
What happens to my number and my customer list if I cancel?
They're yours. We export your contacts and cooperate to port your number to your new provider before anything is switched off — a number can only be moved while the account is active, so the order matters, and the agreement spells it out.
How does the first month free work?
Start on a three-month term and your first month of service is free. The $1,500 setup fee covers building and testing the system around your shop.
What do I get each month?
A performance report that helps you understand how your business did: calls the system handled, jobs booked through it, estimates followed up, and reviews requested — what happened, in plain numbers. Plus ongoing monitoring and rule updates whenever you ask for them.
Interested? Start here.
Fill in the short form and your answers come straight to us. Every inquiry is read by a person — no automated sales sequence, no obligation.
Prefer to look things over first? The contractor kit covers the full service list, the setup steps and timelines, the pricing and terms, and the questions to ask any company offering this — including us.
Get the contractor kit
Enter your email and we'll reach out with the kit: what CallRevive includes, what it doesn't, and what setup actually looks like week by week.
Tell us you're interested
Your answers shape the first conversation — which connections we check and what your setup timeline looks like.